KALMers, there may be times when you need to finish your work quickly but are having trouble staying focused. Frequently, the desire to look through social media or interact with others nearby is the reason. These are only two examples of what may keep you from completing your tasks. The task isn’t finished, and the anxiety and stress level rises.
Are you one of the ones who has gone through this? If that’s the case, now KALM will offer some tips to help you execute your tasks more efficiently. Read this article all the way through!
Different Time Management Techniques To Help You Complete Your Tasks
Here are some techniques you can try to complete all your tasks! You can choose which according to your situation.
This time management technique was created by an entrepreneur and writer, Francesco Cirillo. This method divides the time you have to complete your task and when you have to take a break by using time markers. Here’s how to do the Pomodoro technique:
- Choose the work you wish to finish right now.
- Set a timer for 25 minutes, reminding yourself that you will be completely focused on your task for the next 25 minutes and should not do anything else.
- Next, focus on completing the things that must be completed.
- When the timer runs off, put a check mark on the part of the task you just completed.
- Take a 3-5 minutes break. You can take a drink, stretch your muscles, or go to the restroom during this time.
- Repeat steps 2–5 once more.
- After you’ve completed four repetitions, take a lengthier break about 20-30 minutes.
Dwight Eisenhower developed this approach that is also known as the “Urgent-Important Matrix,” while serving as a leader in World War II, and was later popularized by Stephen Covey. This strategy focuses on creating priorities and increasing productivity. If you’re a leader or a critical thinker, this Eisenhower technique might work for you. It’s a simple procedure to follow. Each task can be broken down into four parts, as follows:
- The important and urgent tasks are the tasks that you need to complete first.
- Next, the important but not urgent tasks can be done after you finish number one.
- After that, the urgent but not important tasks can be delegated to your co-workers.
- Finally, the unimportant and not urgent tasks, you can get rid of first and do it at the end.
Getting Things Done (GTD) Method
Well, this method will help you plan your work by breaking it down into small steps. This method was created by author David Allen and is recommended for those of you who struggle to focus and easily get overwhelmed with daily tasks. You can do these 5 steps to do the GTD method:
- Write down any ideas you have for your tasks or other things that occur to mind.
- After that, work through the ideas. Determine whether you can accomplish it yourself or whether you need someone else to help you.
- Then you can set a priority scale for completing the tasks.
- Next, review the list of tasks and priorities that have been made, at least once a week.
- Finally, involve yourself to complete the existing to-do list.
Discuss with Professional
Okay, that’s it! Actually there are many other time management techniques that you can use to complete your task list and reduce your stress level. The various techniques discussed above can also be modified and collaborated according to your needs.
But, when you start to feel stressed or have difficulties managing your time, there’s nothing wrong with seeking professional assistance. You can reach out to our professional Kalmselor via the KALM App to discuss the issues you’re currently dealing with. Kalmselor will truly assist you in determining the best solution to your problem. Download the KALM App here or check out more about us here!
Written by: Nadya Anindita
Translated by: Rachma Fitria
Edited by: Lukas Limanjaya
Daniel. (2014, September 19). 10 Popular Time Management Techniques. Boost. Retrieved from : https://www.brightpod.com/boost/10-popular-time-management-techniques
Kos,Blaz. (2020, Agustus 17). The Ultimate List: 58 Time Management Techniques & Our Top 10 Picks (with mindmap). Spica. Retrieved from : https://www.spica.com/blog/time-management-techniques#pomodoro?ajs_aid=2a9bd303-8f87-4b4b-b00e-745c25c50b7a
University of St.Augustine for Health Science. (2019, Oktober). 9 Proven Time Management Techniques and Tools. Retrieved from : https://www.usa.edu/blog/time-management-techniques/